1. Basic concept
We, the Board of Audit of Japan (hereinafter referred to as "the Boardh), collect basic information on anyone visiting our web site (https://www.jbaudit.go.jp/: hereinafter referred to as "this website") to the extent necessary for smooth operation of this website and a service (for provision of information and acceptance of opinions, etc.) of the Board.
We register information on visitors who request to disclosure administrative documents of the Board via this website under Law Concerning Access to Information Held by Administrative Organs (Law No.42 of 1999. hereinafter referred to as "Information Disclosure Law").
The information collected or registered is only used within the scope necessary for the prescribed purposes.
2. Scope of information to be collected or registered
- (1) This website automatically collects information pertaining to visits to this website, such information as domain names, originating IP addresses and query information. The Board does not use cookies (files that a web server sends to your browser and which are stored on your hard drive, and allows the web server to identify you).
- (2) When you give your opinion to the Board, personal identification information, i.e., your name, birth date, age, gender, address, telephone number and occupation, etc. (hereinafter referred to as "personal data") to be filled in by visitors is voluntary.
Please be aware that the sender's e-mail address will be indicated at the recipient side (in particular, the public comments including your personal identification information may become part of the public record and be posted on this website). - (3) We may request you to register such required information as personal data, etc., when necessary in its nature, for example, acceptance of application to attend a PR event, etc.
- (4) When you request to disclosure administrative documents of the Board, in accordance with the provisions of Article 4 of Information Disclosure Law, you need to fill in a form of request to disclose the name of document, name and address or whereabouts.
Information, i.e., telephone number and E-mail address, etc. to be filled in by visitors is voluntary.
3. Purposes of using collected information
- (1) Information collected through proceedings under 2. (1) shall be used as reference data to implement delivery of services through this website.
- (2) Information collected through proceedings under 2. (2) shall be used as reference data to develop future work. To this end, according to content, those personal data may be sent to Board of Audit of Japan's internal bureaus in charge of relevant opinions. The personal data may be used to respond to your inquiry.
- (3) Information collected through proceedings under 2. (3) shall be used only in case of necessity for smooth implementation of PR event, etc..
- (4) Information collected through proceedings under 2. (4) shall be used only in case of necessity for processing of a request for disclosure of administrative documents under Information Disclosure Law.
4. Restrictions on use and provision of the information
The Board shall not, except in cases where a request has been made to provide collected information by law and where there are special reasons, including cases where unlawful acts, such as illegal access, threats, etc., have occurred, use the said information for other purposes than the purposes under 3 nor provide a third party with the said information. With regard to information on access to this website, statistically processed data on the information may be released on this website.
5. Measures to ensure security
The Board shall take the necessary measures to properly administer collected information, such as prevention of leakage, deletion and alteration of the information.
While we are outsourcing operation and management of equipment to operate this website, the outsourcee shall also take the necessary measures to properly administer collected information.
6. Applicable scope of this policy
This privacy policy shall apply only to this website. Please be aware that when you visit websites of the other office and ministries, etc., your information will then be subject to the privacy policies of these websites.When browsing a page on this website that contains a third-party’s social networking site’s button, the user’s browsing record may be sent to the third-party’s providers. In such cases, please refer to the individual privacy policies of such third-parties for further information.
Board of Audit of Japan Website Privacy Policy