1. Basic concept
We, the Board of Audit of Japan (hereinafter referred to as "the Board”), collect basic information on anyone visiting our web site (https://www.jbaudit.go.jp/: hereinafter referred to as "this website") to the extent necessary for smooth operation of this website and a service (for provision of information and acceptance of opinions, etc.) of the Board.
We register information on visitors who request to disclose administrative documents of the Board via this website under Law Concerning Access to Information Held by Administrative Organs (Law No.42 of 1999. hereinafter referred to as "Information Disclosure Law") and on visitors who request disclosure, correction, or cessation of use of their personal information held by the Board via this website under the Act on the Protection of Personal Information (Law No. 57 of 2003. hereinafter referred as “Personal Information Protection Act”).
The information collected or registered is only used within the scope necessary for the prescribed purposes.
2. Scope of information to be collected or registered
- (1) This website automatically collects information pertaining to visits to this website, such information as domain names and originating IP addresses. The Board use cookies (files that a web server sends to your browser and which are stored on your hard drive, and allow the web server to identify you) in the pages provided by this website to collect information about you. However, the Board does not use cookies to collect any information that can identify individual visitors.
- (2) When you give your opinion to the Board, personal identification information, i.e., your name, address, age, gender, occupation, telephone number and E-mail address, etc. (hereinafter referred to as "personal data") to be filled in by visitors is voluntary.
Please be aware that the sender's E-mail address will be indicated at the recipient side. - (3) We may request you to register such required information as personal data, etc., when necessary in its nature, for example, acceptance of application to attend an event, etc.
- (4) When you request to disclose administrative documents of the Board, in accordance with the provisions of Article 4 of Information Disclosure Law, you need to fill in a form of request to disclose the name of document, name and address or whereabouts.
Information, i.e., telephone number and E-mail address, etc. to be filled in by visitors is voluntary. - (5) When you request disclosure, correction or cessation of use of your personal information held by the Board, you are required to fill out and submit a written request for disclosure, written request for correction, or written request for ceasing to use personal information in accordance with the provisions of Article 77, 91 or 99 of the Personal Information Protection Act. These forms require you to provide your name, address, or whereabouts, along with sufficient information to identify the retained personal information. Providing additional information, such as a telephone number or E-mail address, is voluntary.
3. Purposes of using collected information
- (1) Information collected through proceedings under 2. (1) shall be used as reference data to implement delivery of services through this website.
- (2) This website uses Google Analytics (opens in a new window) to help us understand how this website is used. Google Analytics uses cookies to collect user information from visitors and information for reporting on interest categories. Please click here (opens in a new window) for the Google Analytics Terms of Use.
- (3) This website uses cookies.
When you access this site, cookies are exchanged between the website's server and your browser and are stored on your computer.
You can disable cookies in your browser settings to prevent access log collection.
Disabling cookies will not affect your ability to browse this website.
Please visit your browser's help page or contact the manufacturer for instructions on how to change your browser settings.
You can also disable Google Analytics cookies by using the opt-out add-on (opens in a new window). - (4) Information collected through proceedings under 2. (2) shall be used as reference data to develop future work. To this end, according to content, those personal data may be sent to Board of Audit of Japan's internal bureaus in charge of relevant opinions.
- (5) Information collected through proceedings under 2. (3) shall be used only in case of necessity for smooth implementation of the event, etc.
- (6) Information collected through proceedings under 2. (4) shall be used only in case of necessity for processing of a request for disclosure of administrative documents under Information Disclosure Law.
- (7) Information collected under 2. (5) will only be used when necessary to process requests for disclosure, correction, or cessation of use of personal information held by the Board in accordance with the Personal Information Protection Act.
4. Restrictions on use and provision of the information
The Board shall not, except in cases where a request has been made to provide collected information by law and where there are special reasons, including cases where unlawful acts, such as illegal access, threats, etc., have occurred, use the said information for other purposes than the purposes under 3 nor provide a third party with the said information. With regard to information on access to this website, statistically processed data on the information may be released on this website.
5. Measures to ensure security
- (1) The Board shall take the necessary measures to properly administer collected information, such as prevention of leakage, deletion and alteration of the information.
While we are outsourcing operation and management of equipment to operate this website, the outsource shall also take the necessary measures to properly administer collected information. - (2) Your information collected by Google Analytics is governed by Google's Privacy Policy. You can read the Policy here (opens in a new window), as well as an explanation of how Google Analytics collects and processes data (also opens in a new window). The Board is not liable for any damages caused by the use of Google Analytics services.
6. Applicable scope of this policy
This privacy policy shall apply only to this website. Please be aware that when you visit websites of the other office and ministries, etc., your information will then be subject to the privacy policies of these websites. When browsing a page on this website that contains a third-party’s social networking site’s button, the user’s browsing record may be sent to the third-party’s providers. In such cases, please refer to the individual privacy policies of such third-parties for further information.
7. Other
The Board may revise this Privacy Policy at any time as necessary.
Board of Audit of Japan Website Privacy Policy